Agile Learning Labs is a small startup company in Foster City that delivers training and coaching to project managers, executives and software developers. We are looking for a part-time administrative assistant who relishes being part of a small team as much as we do. You will be responsible for managing the infrastructure of the business, from bill-paying and document preparation to providing support for the activities of the company's CEO, publications editor and salesperson.

 The position is part-time. Growth is part of our plan and this job could become full time in the future. We’re also open to a long-term relationship with someone for whom part time work is a lifestyle choice.

Job Description, Activities, Responsibilities

• Client invoicing and billing
• Arranging venue, catering and other logistics for events
• Maintaining the website's event calendar
• Scanning, transcribing, and summarizing workshop feedback forms
• Driving, to pickup office supplies, drop off promotional materials, etc.
• Maintain and restock training kits (office supplies, printed materials)
• Field email and phone requests regarding public training class details
• Prepare documents for approval by certification organizations
• Copy and distribute fliers
• Make travel arrangements
• Do scheduling for coaching clients
• Tracking receipts and expenses
• Contribute ideas toward the continuous improvement of the business
• Post workshop announcements to various websites and other promotion and publicity channels

Required Skills

• Excel, Word, and PowerPoint
• Stickler for details
• Has a car, insurance
• Good phone and email skills

Additional Skills – willing to train

• Quickbooks
• Blogging/Content Management Systems
• HTML

More Background

Our startup is at an important juncture; to date we have all pitched in on administrative tasks to keep our business running smoothly, but none of us is a strong administrator. This means you’ll have our gratitude, respect and cooperation as you take over these functions. Hiring this position is a milestone for us, as it will allow us to focus our energies where our own talents lie and step up the growth of our business, and we can’t overstate how much we value this new role and appreciate the expertise it requires.

As for your background and qualifications, we’re looking for confidence and maturity, a knack for organization and a passion for meticulousness. You might be a former copy editor who wants to make a career change. Or you might be a retired bookkeeper who wants to stay active. Your background and experience can take many forms, from running your own business, to heading a volunteer committee.

We’re looking to hire a real person, not just a set of skills or credentials, so tell us a bit about yourself, and we’ll take it from there.  Send your resume and cover letter to: